These rules were developed over many years' training sessions by participants. It is what meeting attendees want from a meeting, rather than, say, their line manager's idea of what a meeting should be.
Number one is my favourite, subject as I was to 'regular' meetings which were held because of the calendar and not because there was anything that needed a meeting. TH.
Rules of Effective Meetings
- Never attend a meeting which does not have an Agenda
- Attendees are to receive an Agenda at least two working days before each meeting
- Attend meetings with the good manners you expect others to exhibit:
- right time,
- right place,
- right attitude.
- At the beginning of the meeting: (see example agenda below)
- Specify a Meeting Leader
- Specify a Timekeeper
- Specify a Recorder who makes a summary of New Facts and the Action Points
- Establish the nature and subject of Any Other Business and amend the Agenda if necessary
- Each Agenda item (including AoB) to be allocated time which will not overrun
- Each Agenda item should end with a Summary of the Action Points generated by it
- Book the next meeting at the end of the current one and appoint its Agenda Coordinator
- Meeting Facts and Action Points (with deadlines and responsibilities) to be published within two working days
- Attendees undertake to check their email daily, just as they do with their regular mail
- Rotate the disciplines
Example Agenda
- Appoint the Meeting Leader
- Appoint the Timekeeper
- Appoint the Recorder
- Agree 'Any Other Business' to be added to the Agenda
- Agree duration of all remaining Agenda items
- First 'real' Agenda item
- Second
- .
- .
- .
- Reserved for AoB
- Affirm Next Meeting Commitment and Appoint its Agenda Coordinator
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Page amended: 1st October 2006