Beech Counsulting and Training
These rules were developed over many years' training sessions by participants. It is what meeting attendees want from a meeting, rather than, say, their line manager's idea of what a meeting should be. Number one is my favourite, subject as I was to 'regular' meetings which were held because of the calendar and not because there was anything that needed a meeting. TH.

Rules of Effective Meetings

  1. Never attend a meeting which does not have an Agenda
  2. Attendees are to receive an Agenda at least two working days before each meeting
  3. Attend meetings with the good manners you expect others to exhibit:
  4. At the beginning of the meeting: (see example agenda below)
    1. Specify a Meeting Leader
    2. Specify a Timekeeper
    3. Specify a Recorder who makes a summary of New Facts and the Action Points
    4. Establish the nature and subject of Any Other Business and amend the Agenda if necessary
    5. Each Agenda item (including AoB) to be allocated time which will not overrun
  5. Each Agenda item should end with a Summary of the Action Points generated by it
  6. Book the next meeting at the end of the current one and appoint its Agenda Coordinator
  7. Meeting Facts and Action Points (with deadlines and responsibilities) to be published within two working days
  8. Attendees undertake to check their email daily, just as they do with their regular mail
  9. Rotate the disciplines

Example Agenda

  1. Appoint the Meeting Leader
  2. Appoint the Timekeeper
  3. Appoint the Recorder
  4. Agree 'Any Other Business' to be added to the Agenda
  5. Agree duration of all remaining Agenda items
  6. First 'real' Agenda item
  7. Second
  8. .
  9. .
  10. .
  11. Reserved for AoB
  12. Affirm Next Meeting Commitment and Appoint its Agenda Coordinator

Top of page
Give some feedback.
   Contact Us   
The Young Theatre
  Young Theatre  
Tight Fit Theatre
Tight Fit Theatre
Beech Consulting & Training
Copyright information about this page & this site.

Valid HTML 4.01!

Page amended: 1st October 2006